What is on the Payroll page?

Open payrolls (blue) can be edited during your edit window.

Processing payrolls (orange) are payrolls that have already been edited, but haven't been paid out just yet. You can view the payroll to see what you submitted.

Complete payrolls (green) are payrolls that have already been completed. You can download a PDF of the paystub.

At the top of the Payroll screen, you will see when the next payroll is going to occur and the pay details for it. It will also show you the final date you can make edits.

For any open payroll, you can click on the Edit Payroll button to make payroll changes.

Edit Payroll Features:
If you pay biweekly, semi-monthly, or monthly, you can enter hours by the week. If you pay weekly, you can enter the hours as the total for the week.

If you like, you can also enter hours by the day and the system will total up the hours for the pay period.

If you pay salary, you tell us the total salary amount and the number of hours worked and our system will automatically calculate the rate for you, and the overtime rate!

At the top of the screen you will see the pay period date, pay date, and edit window date.

This is also where you make changes to your employee’s next payroll without making changes to the settings for future payroll. If you need to change the hours worked or add a reimbursement, you do it here.

Rates
During any open pay period, you are able to pay your employee at three different rates. You have the option to enter a regular, overtime, and additional rate. The additional rate section is common for nanny shares where a nanny may be providing care for varying amounts of children.

Pay Period: Leave & Reimbursements

Sick Leave and Paid Time Off
If your employee has a policy in place, you can enter the hours used in one of these fields. The system will tell you how many hours they have remaining on this screen.

Employer Reimbursements
In this section, you are able to provide your employee with a reimbursement for expenses that have been incurred on your behalf. This could be used to reimburse them for supplies, groceries, mileage, etc. This field is not taxable.

Other Amount
This field is used to pay your employee with an amount that is not related to their standard pay. A common use for this section is for a bonus. Anything entered into this box is taxable and must be entered in as a dollar amount.

Tip: When making a special payment to your employee, it is good practice to detail what the amount is for in the Paystub Note box.

Paystub Note
You can enter a note here that you want to be displayed on your employee's paystub! This is useful to document specific hours worked or to document reimbursements. You can write whatever you like in this area!

Summary (left-hand side of the screen)
This shows the total hours, earnings, employee deductions (withholdings), and net pay! As you save changes to payroll, the summary area will update.

Note: Your employer taxes will not show as a deduction on the paystub. You can see these in your account by reviewing the Taxes area and reviewing the Federal Taxes or State & Local Taxes.

Note: You are only paying your employee the net amount (gross pay minus the taxes they owe). So, at the end of the quarter or tax period, you will be responsible for both the taxes you owe as an employer and the taxes that were held back from your employees' pay. You can track the total of these amounts on the Home page.

What is on the Payroll page?

This page shows the details for your employee’s upcoming payroll, as well as any processing or completed payrolls!

RatesDuring any open pay period, you are able to pay your employee at three different rates. You have the option to enter a regular, overtime, and additional rate. The additional rate section is common for nanny shares where a nanny may be providing care for varying amounts of children.

Pay Period: Leave & Reimbursements

Sick Leave and Paid Time Off If your employee has a policy in place, you can enter the hours used in one of these fields. The system will tell you how many hours they have remaining on this screen.

Employer ReimbursementsIn this section, you are able to provide your employee with a reimbursement for expenses that have been incurred on your behalf. This could be used to reimburse them for supplies, groceries, mileage, etc. This field is not taxable.

Other AmountThis field is used to pay your employee with an amount that is not related to their standard pay. A common use for this section is for a bonus. Anything entered into this box is taxable and must be entered in as a dollar amount.

Paystub NoteYou can enter a note here that you want to be displayed on your employee's paystub! This is useful to document specific hours worked or to document reimbursements. You can write whatever you like in this area!

Summary (left-hand side of the screen)This shows the total hours, earnings, employee deductions (withholdings), and net pay! As you save changes to payroll, the summary area will update.